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Website CSIS
Job Description:
The Administrative Assistant (Level 4) is responsible to provide day to day administrative support to a branch or program.
Job Responsibilities:
- Compile/maintain reference material and/or systems/logs on a variety of projects/subjects by reviewing and synthesizing the information/data that would facilitate the preparation of reports.
- Act as a resource person by providing advice and policy interpretation to managers, employees and external candidates.
- Prepares meeting documents; takes minutes of internal meetings, transposes notes into electronic format and disseminates the final minutes to participants.
- Provide support functions to the branch management or program by maintaining and monitoring activity tracking processes and responding to incoming and outgoing communications.
- Schedule and coordinate meetings with other enabling branches and/or clients and/or external stakeholders.
- Monitor the program’s planning and budget processes by providing historical and comparative data and by keeping management informed of upcoming deadlines.
- Provide direction to employees and clients regarding administrative procedures and policies.
- Process administrative requests and organize and prioritize administrative work.
Job Requirements:
- Client Service
- Experience providing service to internal or external clients / general public.
- Adaptability/Flexibility
- Undergraduate degree and one (1) year of experience.
- Organizational skills / multitasking
- Experience using spreadsheet, word processing and email software.
- Experience in the provision of clerical support services, including: data entry, preparing correspondence, reception and filing.
- High school diploma and seven (7) years of experience.
- College diploma and two (2) years of experience.
Job Details:
Company: CSIS
Vacancy Type: Full Time
Job Location: Montreal, Quebec, CA
Application Deadline: N/A
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